Diabetes Program Assistant

  • Job Tracking ID: 512731-620396
  • Job Location: Auburn, CA
  • Job Level: Entry Level (less than 2 years)
  • Level of Education: High School/GED
  • Job Type: Full-Time/Regular
  • Date Updated: June 05, 2018
  • Years of Experience: Up to 2 Years
  • Starting Date: ASAP

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Job Description:


The Diabetes Program Assistant position is responsible for assisting the Diabetes Program Manager (DPM) and Diabetes Department employees with DPP and Diabetes classes, retinal screens and other administrative duties as needed.


  1. Responsible for ensuring retinal screenings are performed annually for clients with diabetes by identifying, contacting and scheduling a retinal screen. Conducts retinal screens on clients according to certification standards. Maintains a roster of all retinal screens performed for reporting purposes. Contacts clients to give retinal screening results.
  2. Works in collaboration with all members of the Diabetes Department.
  3. Responsible for administrative assistance duties for the Diabetes Educators for diabetes classes and support groups.
  4. Assist the Diabetes Program Manager with Diabetes Team meetings including creating and disseminating meeting minutes, sending email reminders, making copies and other duties as needed.
  5. Assist Diabetes Team in keeping statistics for DPP recognition.
  6. Responsible for administrative duties for the Diabetes Prevention Program classes including but not limited to: meal preparation and clean up after class, class room set up, taking and recording participants weights as needed, making copies as needed for class handouts, and making reminder phone calls.
  7. Routinely monitor referrals through eCW to the Diabetes department and schedule appointments with the appropriate team member.
  8. Schedule follow up appointments for Diabetes Team members, PCP and Ophthalmology as requested.
  9. Maintain compliance with all state and federal laws and regulations, as they pertain to position including: HIPAA, Scope of Practice, Accreditation Standards, OSHA, and the Agency’s Policies & Procedures.

Travel: Will involve travel to Grass Valley clinic once a month to conduct retinal screens.



Experience and Skills:


  1. Minimum of 6 month experience as a Program Assistant in a health related field.
  2. Experience in food preparation and cooking with food safety certification.
  3. Understanding of basic computer literacy and word processing systems.
  4. Ability to work independently and as part of a team.
  5. Excellent oral and written communication skills.
  6. Experience working with the American Indian community (preferred).


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel; and reach with hands and arms. The ability to distinguish letters and symbols as well as the ability to utilize telephones, computer terminals and copiers is required.  The employee must occasionally be required to stoop. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves.  The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care.  The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations.


Job Benefits:

Full benefit package including medical, dental and vision insurance, paid time off, life insurance, LTD, and retirement plan.

Note to Applicants: Please be advised at post job offer, pre-employment Physical and TB test are required as a condition of employment. Additionally, Authorization to release information for Criminal Background check is a contingency for an offer of employment. Criminal clearances are obtained to protect the welfare and safety of clients receiving services at Chapa-De Indian Health

Indian Preference. Preference in filling vacancies will be given to qualified Indian applicants in accordance with the Indian Preference Act (Title 25, U.S. Code, section 472 & 473). In other than the above, Chapa-De Indian Health Program, Inc. is an Equal Opportunity Employer.

Equal Employment Employer: Within the scope of Indian Preference, all candidates will receive equal consideration without regard to race, color, gender, religion, national origin or other non-merit factors.

Age Discrimination in Employment Act (ADEA): Chapa-De Indian Health abides by the mandates of the ADEA (protecting individuals 40 years and older) and considers age a non-merit factor in all employment decisions and considerations.

Americans with Disabilities Act (ADA): Chapa-De Indian Health abides by the mandates of the ADA and considers disability a non-merit factor in all employment decisions and considerations. Furthermore, Chapa-De Indian Health will make any practical, feasible, and reasonable arrangements to accommodate qualified applicants and employees with disabilities