Payroll Supervisor

  • Job Tracking ID: 512731-615357
  • Job Location: Auburn, CA
  • Job Level: Mid Career (2+ years)
  • Level of Education: Any
  • Job Type: Full-Time/Regular
  • Date Updated: April 09, 2018
  • Years of Experience: 5 - 7 Years
  • Starting Date: ASAP

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Job Description:


The payroll supervisor is responsible for the organization’s payroll operations and performs highly responsible duties in the preparation, administration and maintenance of payroll & benefits transactions, and records. The payroll supervisor is accountable for ensuring the payroll function is performed in strict adherence with state and federal law, and the organization’s policies and procedures.


  1. Oversee preparation of all timesheets for Payroll processing each payroll.
  2. Audit and maintain all employee associated payroll accounts in the general ledger; including PTO accrual.
  3. Supervise and prepare all payroll functions in the payroll program.
  4. Transmit all payroll direct deposits to the bank (Payroll and Health Savings Account contributions) and 403b contributions to the investment company.
  5. Administer all insurance policies, Worker’s Comp, and 403b Plan.    Work with insurance brokers and providers.
  6. Reconcile monthly insurance invoices and prepare spreadsheets for all employee insurance policies (Aflac, Medical insurances, Dental, Vision, Life, and Long Term Disability.
  7. Maintain all COBRA accounting.
  8. Coordinate and maintain all monthly accounting of insurance benefits for employees:  enrollments, terminations, authorization of payroll deductions, etc.
  9. Prepare and file Quarterly/Annual Payroll Tax Returns for EDD and IRS.
  10. Prepare Multiple Worksite Department of Labor Reports quarterly.
  11. Work with auditors annually regarding 403b Census Report.
  12. Perform other general accounting duties as assigned.
  13. Maintain organized filing system.
  14. Understand and promote the mission, vision, and values of Chapa-De both in the work place and in the community.
  15. Maintain compliance with all state and federal laws and regulations, as they pertain to position including; HIPAA, Scope of Practice, Accreditation Standards, OSHA and the Agency’s Policies & Procedures.
  16. Other duties as assigned.

Experience and Skills:


  1. B.S. Degree in Accounting or Finance.
  2. Minimum of five years of progressively responsible experience in performing payroll duties and functions.
  3. Minimum five years’ experience in employee benefit coordination.
  4. Advanced knowledge of federal and State tax laws, and payroll best practices.
  5. Proficient with MS Office, and strong Excel knowledge
  6. Experience with Abila MIP (formerly Sage MIP) a plus.
  7. Experience with electronic time keeping systems a plus.
  8. Current and in good standing: CDL, vehicle insurance and approved DMV printout.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel; and reach with hands and arms. The ability to distinguish letters and symbols as well as the ability to utilize telephones, computer terminals and copiers is required.  Must have the ability to lift files, open filing cabinets and bend or stoop as necessary. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.



Job Benefits:

We offer a competitive benefit package which includes medical, dental & vision insurance, LTD, life insurance, 403(b) plan, paid time off and holidays.

Note to Applicants: Please be advised at post job offer, pre-employment Physical and TB test are required as a condition of employment. Additionally, Authorization to release information for Criminal Background check is a contingency for an offer of employment. Criminal clearances are obtained to protect the welfare and safety of clients receiving services at Chapa-De Indian Health

Indian Preference. Preference in filling vacancies will be given to qualified Indian applicants in accordance with the Indian Preference Act (Title 25, U.S. Code, section 472 & 473). In other than the above, Chapa-De Indian Health Program, Inc. is an Equal Opportunity Employer.

Equal Employment Employer: Within the scope of Indian Preference, all candidates will receive equal consideration without regard to race, color, gender, religion, national origin or other non-merit factors.

Age Discrimination in Employment Act (ADEA): Chapa-De Indian Health abides by the mandates of the ADEA (protecting individuals 40 years and older) and considers age a non-merit factor in all employment decisions and considerations.

Americans with Disabilities Act (ADA): Chapa-De Indian Health abides by the mandates of the ADA and considers disability a non-merit factor in all employment decisions and considerations. Furthermore, Chapa-De Indian Health will make any practical, feasible, and reasonable arrangements to accommodate qualified applicants and employees with disabilities